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Best Ways to Migrate Lotus Notes to Office 365

Office 365 is getting popular day by day, and now it doesn’t need any introduction. Recently, many organizations are seeking ways to migrate into Office 365 from their existing email client. But if you’re a Lotus Notes user and desire to swing into Office 365 with all your emails, then it can be a walk-on-eggshells for you.

Lotus Notes and Office 365 both are from different tech giants. Lotus Notes was developed by IBM latterly sold to HCL. On the other hand, Office 365 is a product of Microsoft.

Now without wasting any time, let me mention the best ways to migrate Lotus Notes to Office 365.

Migrate single Lotus Notes mailbox

The manual method has three phases. In the first phase, we’ll export Lotus Notes emails into CSV file format, the second phase will be creating Office 365’s profile in Outlook, and last we’ll export converted CSV files into Outlook. So let’s elaborate:

Phase1: Export Lotus Notes emails in CSV format

  • Firstly, open Lotus Notes in your system.
  • Now click on the File tab, then select the Export option.
  • Next, choose a location to save Lotus Notes emails and select file format as .csv.

Phase2: Create Office 365 account’s profile in Outlook

  • Open Outlook.
  • Click on the New button in the profile selection wizard.
  • Now provide a name for your profile and click Ok.
  • Next, select the Manual setup or additional server types option and click Next.
  • Then pick POP or IMAP in choose service wizard and click Next.
  • Now fill in asked information like Name, Email address, Account type, and so on.
  • At last, click on the Finish button.

Phase3: Import CSV file into Office 365’s Outlook profile

  • Open Outlook and select Office 365’s profile to open.
  • Now go to the File tab and click on the Open & Export option.
  • Next, choose the Import/Export option.
  • In the following wizard, select Import from another program or file option.
  • Then, choose Comma separated value as a file type and click Next.
  • Now browse the CSV files you want to import and select an Outlook folder to save them.
  • At last, click on the Finish button.

It is the process to migrate Lotus Notes to Office 365, you can see, it’s quite simple, but it may take up to weeks to migrate a single NSF file. Besides this, you cannot map folders, and all your data will go in a single Outlook folder. It is also a reason I don’t suggest the manual method to migrate multiple Lotus Notes files.

An alternative way for desired Lotus Notes migration into Office 365

Obviously, the manual solution will save you a few bucks but will take months to migrate a single Lotus Notes mailbox. I suggest using an automated tool named Shoviv Lotus Notes to Office 365 migration tool.

The software is quite convenient, and even users without any technical understanding can utilize this task. Let me introduce some of its features and simple steps to migrate Lotus Notes to Office 365 mailboxes. Let’s start with the process:

  • Install and open the software.


  • Click on the Add NSF files
  • Then add NSF files to migrate.


  • Now click on the Office 365


  • Provide Office 365 admin credentials.


  • Map Lotus Notes files with O365 mailboxes.


  • Now use filter and advance options as per need.


Why consider the software over the native method?

I think after reading both processes, you may have found the difference and reasons to pick the software over the native way. Let me mention a few points which I found handy while migrating one of my clients’ data.

  1. Migration of multiple NSF files.
  2. Capable of migrating into Public folder and archive mailboxes.
  3. A Folder Mapping option to export data across folders.
  4. Filter option to include/exclude items as per need.
  5. Also, an incremental export option to resume the interrupted process.
  6. It filters out duplicate items from getting exported into Office 365 mailboxes.

So these are the few features we got in Shoviv Lotus Notes to Office 365 migration tool. Besides me, many migration engineers and Office 365 administrators recommend this tool. So get a free evaluation before making any decision. And hope this blog has helped you find the best way to migrate Lotus Notes to Office 365.

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