So, you are thinking of changing your payroll outsourcing company! Obviously you aren’t satisfied with your current payroll managers and therefore are seeking the service from another brand. No issues in that if you are opting for a good service provider to outsource your payroll. But yes, as a business head, you have some responsibilities and steps to take when you are switching your payroll services.
Important Steps to Take When Switching Payroll Companies!
There are almost uncountable companies providing payroll services in UK. But DH Payroll is the best. They carry out the entire task of managing your payments and handling everything perfectly for you. But that’s their job. Are you doing yours when changing the service providers? Do check from the list of things to do during this time:
Choose the right time to switch
Unless the matter is very urgent like there was some kind of a fraud or cheating or mishandling on your previous contractor’s part, ensure that you choose the right time to switch the payroll service providers. Let it be a New Year’s start or a new financial year or any such suitable time when it’s easier for you to wrap up the previous records and restart the new one.
Close the contract with your previous payroll managers
Never ever start a new contract with a new payroll outsourcing company before closing the matter with the old one. You’ll have to face lots of inconveniences otherwise and even the records won’t be registered perfectly if you goof up.
Determine the services you’ll require
As you are starting with the new payroll outsourcing contract, ensure you are clarifying your expectations from the new team of workers. Like, you may expect 24/7 assistance and customer care, on time employees’ payment, tax remittance, monthly records, and reports and so on.
Provide all the essential information to your new service provider
Just as your previous payroll service providers had all the important details of your company, you will have to send all these to the new one as well. Like, they have to know the number of employees in your company, their salary structure, their insurance plans, your tax details, etc.
Set up your new contract
Now when all the details are provided and the previous contracts are void, you will have to set up a new contract with the new payroll service provider. You can write all your expectations from the company and ensure to mention the privacy matter in bolds while making the contract.
Inform your employees
Even your employees should know that you are switching your payroll service providers. This ensures that they are informed and can update about the changes of payment methods, work hours, or any such important matters to the new payroll service provider.
Payroll is certainly a very important part of your business and needs to be taken seriously. You have to be very sure that none of the information gets leaked during this process. A single glitch here can cause you lots later. So, ensure to keep a close eye on both the contracts while the switch is happening.